event staffing tips

These 5 Tips Will Make You an Event Staffing Pro!

When charged with the task of hiring staff to cover an event, it pays to know what you are doing. Ultimately, the right staff will ensure that everything goes smoothly and those in attendance have a great time. While you may be a little unsure of how to go about managing the task of event staffing to best advantage, these five tips will help you pull it off and emerge looking as if you’ve been handling staffing for years.

Including Traits Like Personality and Education in the Job Description

While there are different skills needed for various tasks during the event, it pays to look beyond things like knowing how to carry a serving platter or opening a door. Always include specifics about what type of personality those who will be circulating among the guests must possess. Ideally, you want people who are outgoing, find it easy to talk with strangers, and can keep a smile on their face no matter what.

In terms of education, it helps to have someone who knows how to speak properly, grasps any jokes or casual conversation that the guests make, and in general knows enough about the world to not become ruffled by any topic that may arise. This is especially important if some for hosts and hostesses who are at the event to serve as brand ambassadors for a specific company. Everything they say or do must convey a positive image of that business.

Experience Will Tell

There are times when taking a chance of someone with less experience is fine. At other times, it will be the kiss of death. When talking with an agency about staff, be clear about the need to only assign people who have worked similar events and know what they will be expected to do. That will make it easier to brief them on the specifics of this event and know they can handle their assignments with ease.

A Cohesive Staff

It’s not enough that everyone knows what they are supposed to do. Every person who will be working at the event must be able to cooperate with one another. Make sure everyone knows how to function as a team and not as a collection of individuals. Should something unexpected arise during the event, a cohesive staff will come together, handle the issue, and make sure the bulk of the guests never know about the crisis.

Additional Staff is a Must

There is no such thing as having too many on staff. Always go over the details for the evening and make sure there are at least 10% more staff on hand than you think is necessary. Rest assured those additional staff members will find ways to make themselves useful. The wisdom of this approach will be readily apparent if an important guest wants to have a prolonged discussion with one of the company ambassadors and someone else needs to be near the point of entry to greet newly arrives guests.

Use the Entire Budget

When the plan is to build a brand, don’t leave money on the table. This is not the time to cut corners. Use it all and make sure the setting, the staff, and every other detail is perfect.

Start the planning today by checking into options for hostesses in NYC and go from there. It won’t take long to come up with the right plan for staffing and know that everything will work out fine.

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Think You Have What It Takes to Be a Professional Model?

There are people who think all it takes to be a professional model is the desire. In fact, models have to possess certain skills and have a natural inclination for this type of work. Before you decide to quit your current job and start seeking help from an agency, here are some questions you need to ask yourself. 

How’s That Self-Confidence? 

Models must be able to exude an air of self-confidence. Whether the assignment is a photo shoot, modeling new fashions at a show, or working as a host or hostess at some type of corporate event, you have to remain cool, calm, and collected no matter what sort of chaos is going on around you. While it’s possible to cultivate self-confidence up to a point, there must be a sense of believing in your abilities to make it in order to truly fit in the modeling world. 

Poise and Education Matter 

Many of the assignments that models take on involve more than looking great in clothing. There is the need to know how to stand properly, how to walk properly, and even how to speak properly. Simply put, many agencies will not hire models who show no signs of breeding and taste. It’s up to you to educate yourself so that you know what sort of facial expression is right for an ad campaign, how to interact with important people at social gatherings, and in general how to build a reputation for being able to be a success in multiple settings. 


No matter how hard you work ahead of time, it’s important to realize there is always one more fact you can learn to advance your career. In the modeling profession, there are quite a few clients who have no time for those who think they already know all there is to know. 

Always be open to constructive criticism and put what you learn to good use. Doing so helps build a reputation of being cooperative, a trait that will make you more in demand for publicity events, hospitality staffing, and all sorts of photo shoots. 

Finding Your Niche

There is no such thing as a model who is right for every assignment. That’s why agencies often have a wider range of niche models who are ideal for certain types of assignments. Perhaps your figure or build makes you ideal for modeling swimsuits and promoting those brands. Maybe your niche is modeling clothing suitable for those with more curves and larger frames. You might even be ideal for modeling at a trade show and serving as a spokesperson for a one of the companies exhibiting at the event. Don’t be afraid of taking on projects that are a good fit for what you have to offer. The results can be quite lucrative.

Once you’ve completed your personal inventory and feel you have what it takes to be a model, contact the team at Promotional Models NYC and see what they can do for you. That one contact could be the beginning of a long and mutually beneficial relationship.